Crisis Management Public Relations Done Right

When something goes horribly wrong and your business is involved it is always good to be prepared and have a plan.

“A crisis is defined as a significant threat to operations that can have a negative consequence if not handled properly.”

-  Timothy Coombs  -

Therefore, any threat big or small has the potential to escalate and get out of control if not handled properly, for example the United Airlines Overbooking of Passengers Incident. The crisis occurring on Sunday the 9th of April saw a 69-year-old man physically removed from the aircraft after he refused to give up his seat. This incident was recorded and uploading to Social Media channels to show the rough and unacceptable conduct of security in removing the passenger. United’s first media release was late Sunday night stating that the flight was overbooked, volunteers were requested and a passenger was removed by law enforcement. A twitter statement was then released by United Airlines over 24 hours after the incident apologising for the overbooked situation but not the treatment of the passenger. After investigation, the Chicago Department of Aviation stated that the actions taken were not in accordance with operating procedures and were not appropriate. Since then an official apology has been made and a confidential settlement.

This incident highlighted the need for businesses to address crisis’s immediately and apologise if in the wrong. Every business should have a Crisis Management Plan in place in preparation for any possible crisis.

Crisis Management Plan:

1.       Determine what and where a possible crisis may occur and who will be in charge

• Identify possible crisis situations
• Create multiple crisis response plans
• Select a small team of key executives and PR personnel to be in charge of the response 

2.       Train chosen Management Team and staff in communication, speaking and key messages

• Create a key message to present to the media, consumers and post on social media channels to ensure consistent information.
• Prepare staff to speak effectively to the media
• Create and learn a key message/response to the issue
• Choose a key individual to address the media in public/TV

 3.       What monitoring systems will be put in place

• Have an establish and growing social media community 
• Monitor website, social media and internet comment references to determine the public’s view point.

4.       Develop immediate responses

• Time is needed to investigate, analyse and review the situation so have some general statements for the media prepared to allow for time to get the situation under control and determine what went wrong.

5.       Analyse Crisis Management

• Review the situation, the time it took to get the situation under control and the damage to the business and its reputation.
• Review the Crisis Management Plan and determine where the business did well and where improvements can be made or avoided.

A crisis can come at any time, therefore measures need to be in place to avoid them from happening and if unavoidable a plan to manage the crisis. Take time to create a Crisis Management Plan for the business using the outline above and be as detailed as possible.

Customer Engagement: Why it matters and how to get it right

Engaging with your customers successfully through Strategic Marketing is crucial for any business but especially for entrepreneurs and small businesses.

Customer engagement is the repetitive interaction between customers and a brand that build and strengthen brand recognition and preference. This association allows for a brand to become the product of choice by consumers allowing for competitive advantage within the market. Engagement has found to be most popular when the product or service has been personalised to specific individuals as it makes the customer feel unique and their purchase appreciated.

Coke has created a very successful personal engagement connection with their consumers through the Share a Coke campaign where coke bottles were printed with personalised names. Unsure of the times, as social media was only still new, Share a Coke focused mainly on TV but quickly found that the excitement and word-of-mouth from consumers was mainly on social media. This then opened the doors for branded social media campaigns globally, allowing for consumers to go offline to find their personalised product and then go back online (social media) to share with all their friends. This campaign resulted in a 6.8% global increase on Coke’s Facebook page and an increase of 2.5% increase in total sales. This campaign resulted in a positive customer response with an increase brand awareness and active search for the personalised names of the customers.

Why Coca Cola Succeeded:

• Made their consumers feel important and valued with the personalisation of bottles
• Made a personal connection
• Shared consumer content on Social Media and Advertising platforms
• Created large amounts of word-of-mouth through successful marketing 

How can small businesses do this:

• When sending products, include a personalised letter to the customer
• Personalised replies to customers on all communication and social media platforms
•  Posting photos of your consumers using the product on your social media
• Listen to your customers and ensure you respond to their requests
• Promote customer loyalty as two-way

Expected Results:

• Increased consumer brand awareness
• Increased word-of-mouth
• Creation of a relationship between your business are your consumers and target market
• Increase of sales

Whether your business is as big as Coca Cola or is only in the early stages of business it is important to remember your customers and ensure that your products, services and communications are personalised in order to create a high level of consumer engagement.

Four things every Small Business needs to know about the Federal Budget

The Federal Budget unveiled almost two weeks ago proved that the Federal Coalition are shifting their view from big enterprise to small business driving Australia’s economic future. It was a budget with a range of wins for small business, specifically those with a turnover of less than $10 million and if the measures are passed and can be retained over the next decade, they’ll have a huge positive impact on the success of our businesses.

1. Reduced Tax Rate

Over the next decade, the Federal Government will reduce the tax burden on small businesses by reducing the tax rate to 27.5% immediately for businesses with a turnover of $10 million or under and by 2026, reducing it to 25% for all small business with turnovers up to $1 billion. The tax reduction works as a slider bringing all small business onto an equal playing field over the next ten years.

2. Unincorporated Small Business Tax Discount

Businesses (not companies) with a turnover of less than $5 million will receive an additional 8% discount on their tax bill with the maximum discount available sitting at $1,000. Over the next decade this discount will expand to a final discount of 16%. The government estimates that around 2.3 businesses will have access to this discount each year.

3.  Increased Tax Concessions

Existing tax concessions will be become more freely available as the government increases the threshold from $2 million to $10 million. The tax thresholds businesses will have access to include: 

• Simplified depreciation rules, including immediate tax deductibility for asset purchases costing less than $20,000 until 30 June 2017
• Simplified trading stock rules, giving them the option to avoid end of year stocktake if the value of their stock has changed by less than $5,000;
• A simplified method of paying PAYG instalments calculated by the ATO, which removes the risk of under or over estimating PAYG instalments and the resulting penalties that may be applied;
• The option to account for GST on a cash basis and pay GST instalments as calculated by the ATO;
• Other tax concessions currently available to small businesses, such as fringe benefits tax (FBT) exemptions (from 1 April 2017 to align with the FBT year); and

• A trial of simpler business activity statements (BAS), reducing GST compliance costs, with a full roll-out from 1 July 2017.

4. Access to financing sources

Asset backed financing will now be given the same tax treatment as conventional financing. This type of financing is suited to infrastructure support or development and large, long-term projects.

So there you have it – the benefits for small business outlined! Scott Morrison told The Australian that people “instinctively” saw that a strong small business would mean conditions were better for workers and the broader economy and given just how valuable the small business sector is to our economy, it’s about time. We as small businesses are responsible for the employment of over 3 million people and contribute $340 to our economy each year.

Backbone of Australia? We like to think so.

If you have any questions or would like to share your thoughts about the budget, please feel free to get in touch with us. 

10 Entrepreneurs to follow on Social Media

In this day and age with social media being a huge part of our lives it is important that you aren’t just using it for socialising but also for information, learning and inspiration. With many successful entrepreneurs sharing glimpses into their lives, businesses and how they found success, you are guaranteed to find some golden lessons that will help you on your journey.

Richard Branson

Virgin Group

The founder of the Virgin group which controls over 400 companies internationally is a must follow on social media. Richard shows a glimpse into his personal life, as well as business tips, great quotes, must see documentaries and lifestyle guides for entrepreneurs to ensure more success.

Twitter                  @richardbranson

Facebook            Richard Branson

Instagram           richardbranson

YouTube              Richard Branson

Mark Zuckerberg

Facebook

Computer Programmer and Internet Entrepreneur who has revolutionised social networking and social media across the world. Mark’s social media takes you through the adventure and excitement that is his life. From meeting word leaders to new technologies, continuing to inspire your entrepreneurial journey.

Twitter                  @finkd

Facebook            Mark Zuckerberg

Instagram           zuck

Arianna Huffington

The Huffington Post

Author, Columnist, Actress, Business Woman and the Founder and Editor-in-Chief of The Huffington Post. Arianna’s social media pages introduce a world of effective leadership, time management, importance of sleep, work-life balance and empowerment of women in business.

Twitter                  @ariannahuff

Facebook            Arianna Huffington

Instagram           ariannahuff

YouTube              Arianna Huffington

Simon Sinek

Start With Why

Author, Motivational Speaker and Marketing Consultant, Simon Sinek changed the way marketing is perceived with his Start With Why, inspiring entrepreneurs and businesses to change the way they market to their consumers. Simon’s social media explores positive thinking, leadership tips and business quotes, continuously changing the way you think about business. 

Twitter                  @simonsinek

Facebook            Simon Sinek

Instagram           simonsinek

YouTube              SimonSinek

Sheryl Sandbarg

Facebook

Technology Executive, Activist, Author, COO of Facebook and Founder of Leanin.org, Sheryl is breaking new ground for women in business, becoming the first woman to serve on Facebook’s Board. Sheryl’s social media welcomes you on her journey promoting technology, social networking and women in business.

Twitter                  @sherylsandberg           

Instagram           sherylsandberg

Kevin Systrom

Instagram

Entrepreneur, Programmer and Co-Founder and CEO of Instagram introducing a new form of social media built on photos and instant feedback. Kevin’s social media shares both his personal and professional goals, technology safety and his love of cycling, continuing to show where hard work and passion can take you.

Twitter                  @kevin

Facebook            Kevin Systrom

Instagram           kevin

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Alexis Ohanian

Reddit

Entrepreneur, Activist, Investor, Author and Co-Founder of Reddit.com, changing the way of social news, reflecting the ratings given by the readers and discussions on topics held. Alexis allows you to take a glimpse into his personal life showing his passion in tennis, motivational speaking, continual learning and changing the world for the better.   

Twitter                  @alexisohanian

Facebook            Alexis Ohanian

Instagram           alexisohanian

Bill Gates

Microsoft

Business Magnate, Author, Entrepreneur, Philanthropist and Founder of Microsoft, the largest PC software company in the world, making roughly $10 million a day. Bill uses his social media to share statistics, investment opportunities, philanthropic movements and the importance of vaccinations.

Twitter                  @billgates

Facebook            Bill Gates

Larry Page

Google

Computer Scientist, Internet Entrepreneur and Co-Founder of Google Inc., Larry revolutionised easy access to information on a grand scale. Instead of minimal, unorganised information and books, Google introduced readily available organised access to specific information. Larry uses his social media pages to share business tips and quotes and the amazing world that is Google Inc.

Twitter                  @q_larrypage

Facebook            Larry Page (Co-Founder of Google, Inc.)

Instagram           larrypageofficial

Lisa Messenger

The Messenger Group

Author, Entrepreneur, Founder of The Messenger and Founder and Editor-in-Chief of The Collective. The Messenger Group has expanded rapidly from its humble beginnings in 2001, now including many different aspects of business including, publishing, events, marketing consulting, homewares and a lifestyle website. Lisa uses her social media platforms to encourage entrepreneurs to push the boundaries and cause disruption within business to creating bigger and better things.

Twitter                @LisaMessenger

Facebook            Lisa Messenger

Instagram           lisamessenger

These ten Entrepreneurs share a glimpse into their passions, plans, personal lives and businesses allowing their audience to share in the experience and learn lessons along the way. Each of these Entrepreneurs began small, like all start-ups and with hard work, determination and a good idea, have created these amazing companies leading us into the future.

10 Great Apps for Small Businesses

As running a business can be crazy busy we want to share with you the 10 best apps for business to improve productivity. These apps will help you manage and improve time management, social media, finance and staff management.  

Asana

Time/Project Management

Asana is a wonderful tool that allows for teams to effectively allocate tasks, create to-do’s, reminders, due dates, messenger and extra notes to complete tasks in record time. This app allows teams and manger to monitor progress of major goals broken down into achievable tasks on the go to ensure completion.

Plann

Social Media Management

Plann is perfect for Small Businesses, allowing them to pre-design, plan, visualise and schedule social media posts for Instagram which ensure that posts and branding are kept consistent. Plann’s format allows for drag and drop, compose captions, schedule release and save hashtags allowing entrepreneurs to design content weeks in advance and tweak until perfect.

QuickBooks

Finance and accounts management

QuickBooks is the number one go to accounting app for Small Businesses as it welcomes the opportunity of running your business accounts from anywhere. QuickBooks allows for easy access to your businesses profit and loss statements, expenses, invoices and account balances. This app allows for Small Business owners to have more control over their accounts but with the freedom of anytime, anywhere.

Dropbox

Store and share files

Dropbox is the best program that allows for files to be stored and shared online from any technology platform to numerous individuals allowing for easy access, multiple users and a decreased risk of losing work.

MailChimp

Email Marketing

MailChimp is changing the way of email marketing as it allows for mass marketing, tracking of subscribers and campaigns and creates reports to see the progress of your marketing. This mass email marketing tools allows emails to be personalised and sent to all your customers allowing you to stay front of mind with a positive brand image.

Canva

Graphic design and Photo Editing

Canva is one of the best, easy to use graphic design tools which allows for small businesses to create beautiful professional designs with minimal to no cost. With over a million layouts, stock photos and illustrations available to choose from, it has become an easy task to design a professional, flawless and memorable design for your business.

Deputy

Staff Management

Deputy is the new simplified staff management app that allows you to manage all your staff and timetables easily from anywhere. This application has become the solution for employee scheduling, time and attendance, team communication, tasks lists and payroll. With these business aspects, so readily available it has made paying staff, covering and swapping shifts and organising team discussions easy.

Evernote

Idea Management

Evernote is the go to application to organise and manage your professional and private projects that you are juggling. This app allows you to take notes, create to-do lists and save any great websites and then have them available for access over multiple devices.

Meeting Pad

Meeting Management

Meeting Pad will soon become your new best friend as it is specifically designed to make your business meetings easier with meeting lists, actions, attendees, minutes, camera and recorder. All these aspects that are available ensure that your meetings run effectively and efficiently and all information and topics of conversation are recorded.

LinkedIn

Social Networking

LinkedIn is the new social media of choice for professionals as it allows for individuals to upload their training and credentials and connect with other like minded individuals to increase social networking and business connections. This network allows for job seeking, industry updates, news and allows you to build on your professional brand.

When used properly these apps have been found to be the most productive and useful apps for small business owners. These applications allow you to run your business mainly stress-free and save time where possible.

Do better CEO’s take a personal approach to their business’ success?

Last week, CEO of Yahoo, Marissa Mayer announced something major on her personal Tumblr blog. This year she won’t be accepting her annual bonus or equity stock. Instead, she’ll be redistributing both work perks to her employees. Why? Because when Yahoo faced a major security breach in 2014 they didn’t disclose this to the public until 2016 and she feels her management team – under her guidance – didn’t respond quickly enough, therefore seeing herself as undeserving of the bonus.

The security breach has already cost Yahoo $350 million and there are over 40 pending lawsuits against the company so as a business, it has copped punishment. But the unique thing about Marissa’s approach is she is making it personal. She is accepting personal responsibility for what happened under her leadership. So does this approach, the personal, connected approach to leadership make a business better?

Traditionally, leadership positions like CEO roles and top level management have had a stereotype of hard-nosed, non-emotional, impersonal personality characteristics. For a long time, they were seen to drive the good cars, have a closed office door and interact only with those they deem as their peers. Most people reading this would recognize this from their early career days, we’re sure! This leadership style generates a corporate culture with a strong hierarchy and a divide. Employees don’t have any buy-in into the greater purpose or vision for the business and their work becomes uninspired. This can’t possibly cultivate any initiative amongst a team?

So does a more involved, relatable, personal approach improve performance? There’s not a lot of research to back this up. Completely conversely, a study from 2010-2016 found that CEOs of tech companies actually perform better when they have narcissistic personalities than those companies led by less-dominant, less-entitled CEOs.

However, another study of 36 companies across a range of industries found that higher-ambition CEOs assume personal responsibility when things are bad and give collective credit when they are good. These companies also had exceptional employee satisfaction and great individual leadership.

Then another study identified that humility is a major factor when creating a great culture with higher performance compared to other businesses in the same industry. Essentially, the more humble the CEO, the more engaged, hard-working, collaborative and committed the employees from top-level, mid-level managers to general staff.

While little empirical evidence can tell us about the direct correlation between bottom line performance and a more personal approach to leadership, there is a strong indication that having a more honest, humble, personal leadership style does build better businesses.

So how can you change your focus and try an approach like this?

Care about employee engagement

Engaged employees actually want to work towards the company’s goals and contribute to the vision. To create fantastic employee engagement, start by knowing your company values and by acting them out yourself. If you work with these values, the team will follow. Listen to your employees, ask for feedback on decisions, processes and your performance as an employer. Make the changes that matter most and they’ll respond to your commitment to making them happy by, in turn, working towards the company goals. 

Celebrate the wins – with the team

Make business wins a celebration of the team. If you won a major project, celebrate with everyone, not just those involved. If you have record product sales across a period, celebrate with the whole team including your manufacturing team because every contribution counts. By rewarding everyone with positivity, it inspires them to take ownership of their work – to perform better because they know it matters.

Find the time to get to know your employees

Don’t have a closed door approach to your staff. Get to know them on an individual level. Understand what their role is, what their strengths are and conversely, know their weaknesses. You’ll make better business decisions if you know your team and what makes them tick.

Don’t be afraid of trying new things and moving out of your comfort zone. Our leadership coaching and mentoring services could help you if you’d like guidance, because by making a few small changes, you can improve performance hugely.